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Home   >   MAS Administration   >   Reports   >   Exporting reports

Exporting reports

You can export a report when you want to save the report information or work with it using alternative tools. The export facility supports a number of popular spreadsheet, word processor and data interchange formats. You can also attach an exported report file to a message sent via a MAPI-enabled e-mail system. The message displays an icon to indicate a report is attached.

For more information see Export formats supported.

To export an active report

  1. From the File menu, choose Export, or click .

    2. The Export dialog box is displayed

  2. In the Format field select the export file format.
  3. In the Destination field, select the export file destination, either disk file or Microsoft Mail MAPI.
  4. Click OK to start the export process.
  5. Do one of the following:
    • To use the Character Separated Values dialog box, continue with steps 6 and 7.
    • To use the Number and Date Format dialog box, continue with steps 8 and 9.
    • To use the Export File dialog box, continue with step 10.
    • To use the Send Mail dialog box, continue with steps 11 through 13.
  6. In Separator field of the Character Separated Values dialog box, enter the character to separate the field data.
  7. In the Quote field of the Character Separated Values dialog box, enter double or single quotation marks to enclose alphanumeric field data.
  8. In the Number and Date Format dialog box, select Same number formats as in report to export number formats as they appear in the report.
  9. In the Number and Date Format dialog box, select Same date formats as in report to export date formats as they appear in the report.
  10. In the Export File dialog box, select a file name and directory location for the report file using this standard Windows Export dialog box. If you need more information, see your Microsoft Windows documentation.
  11. In the Send Mail dialog box, complete the Address and Subject fields in the standard way. You can search for and select a recipient by clicking Address. This opens the standard Windows Address Book. If you want to validate the address details, click Check Names.
  12. In Message of the Send Mail dialog box, enter your message text.
  13. In the Send Mail dialog box, click Send to send the message and attached report.

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