Optional Switch Administration for Intuity AUDIX System Features

Overview

At this point in the installation, you have completed the switch administration procedures required to integrate the switch with the basic Intuity AUDIX system. If the Intuity AUDIX system includes optional features, you must now perform additional switch administration as outlined in this section.

Purpose

The purpose of this section is to provide the procedures you need to administer the switch to operate with the optional features of the Intuity AUDIX System such as Automated Attendant and Night Service to Automated Attendant.

Automated Attendant Administration

Automated attendant is a Intuity AUDIX system feature that provides the caller with a menu of options. The caller then can request a department or extension by pressing a touchtone key.

For each main attendant, assign a hunt group with a queue equal to the trunks that feed the attendant or assign a new hunt group that forwards calls to the Intuity AUDIX hunt group.

Assign a Station

You can assign a station on the switch for each main attendant. The station requires a physical port on the switch. A physical voice terminal is not required. However, if a voice terminal is not attached to the port, the switch generates a minor alarm. Use the following procedure to assign a station for a main attendant.

1. Assign a station for the type of available port. See the DEFINITY ECS R8 Administrator's Guide, 555-233-502, Issue 2, for information on assigning a station.
2. Assign the station extension as the incoming destination for the incoming call trunk groups that will be served by the automated attendant. If you are not using the automated attendant as an incoming destination for a trunk group, skip this step and continue with step 3 and confirm that the Auth Code field is set to n.
3. From the attendant console or administrative voice terminal, activate Call Forwarding All Calls for the automated attendant extension. Make the destination the Intuity AUDIX hunt group extension.

Assign a Hunt Group

Assign a new hunt group for the automated attendant if there is not a physical port available on the switch for a station. The hunt group forwards calls to the Intuity AUDIX hunt group. Use the following procedure to assign a hunt group for the automated attendant.

1. Enter add hunt group hunt group number on the switch administration terminal.
2. Set Group Name: to a name that contains the group extension. Use the group extension as all or part of the group name.
3. Set Group Extension: to the automated attendant extension.
4. Set Group Type: to ucd.
5. Leave the Coverage Path field blank. All calls are forwarded to the Intuity AUDIX hunt group extension.
6. Set the other fields according to the customer requirements.
7. Set Queue? to y.
8. Assign the numbers of all trunks to the hunt group.
9. Press ENTER.
10. Assign the automated attendant group extension as the incoming destination for incoming call trunk groups served by the automated attendant.

If you are not using the automated attendant as an incoming destination for a trunk group, skip this step and continue with Step 10. Set Auth Code to n.

11. At the attendant console, activate Call Forwarding All Calls for the automated attendant. Set the destination as the Intuity AUDIX hunt group extension.

Night Service to Automated Attendant Administration

You can set up night service to an automated attendant from an incoming trunk or from a Listed Directory Number (LDN).

From an Incoming Trunk

Use the following procedure to set up night service to an automated attendant from an incoming trunk.

1. Assign the night automated attendant extension or hunt group number to the Night Service field on the trunk group form. The night automated attendant receives all incoming calls when you activate night service.
2. Activate Call Forwarding All Calls for the night automated attendant extension or hunt group number. Set the destination as the Intuity AUDIX hunt group extension.

While the console is in day service mode, calls are routed as usual according to the incoming destination on the trunk group form. When the console is placed in night service mode, calls are routed according to the night automated attendant destination identified in the Night Service field.

From a Listed Directory Number (LDN)

Use the following procedure to set up night service to an automated attendant from an LDN.

1. Assign one or more unique extensions on the Listed Directory Numbers (LDN) screen. These extensions cannot exist elsewhere in the switch. For example, assign 5000 as the LDN.
2. For each extension assigned in step 1, assign a name that includes the night automated attendant extension or hunt group number as part of the name. For example, if the night AA number or hunt group number is 5001, use the name night5001.
3. Assign the Intuity AUDIX system hunt group extension in the Night Destination field. From the examples above, this number would be 5001.

When you place the attendant console in day service mode, the LDN acts as usual. When you place the attendant console in night service mode, the system sends calls to the Intuity AUDIX hunt group extension. The Intuity AUDIX system answers calls by using the automated attendant that corresponds to the number in the LDN Name field.

Automated Attendant Substitute Strategies

A substitute for an automated attendant is needed so that calls do not go unanswered when the Intuity AUDIX system is busy or unavailable. Administer each Intuity AUDIX system individually. Consult the appropriate switch documents for details and interactions with other features.

For a System 75, DEFINITY G1, or DEFINITY G3 switch, you assigned either a station or a hunt group to access the automated attendant. If you assigned a station, you cannot use a substitute. If you used a hunt group, and the Intuity AUDIX system is unavailable, use the attendant console to change the destination of Call Forwarding from the Intuity AUDIX system to a live attendant, for example, forward calls to LDN. When the Intuity AUDIX system becomes available, activate forwarding to the Intuity AUDIX system extension. Another option is to change the incoming destination to a recorded announcement while the automated attendant is out of service. See Switch Recorded Announcement below for more information.

Transfer into Intuity AUDIX

This feature allows an attendant or other party to transfer a call sent to coverage back to the Intuity AUDIX system to record a message. If used in a DCS network, assign the same Transfer Into Intuity AUDIX feature access code at each node.

1. Enter feature access codes.
2. Assign a dial access code to the Transfer Into AUDIX field.
3. Assign the Intuity AUDIX system hunt group to the coverage path of any system subscriber who wants the feature.

Switch Recorded Announcement

The following procedure is used to provide a recorded announcement at the switch for anyone who accesses the Intuity AUDIX system, either through a direct call or through call redirection. The announcement is heard when all the Intuity AUDIX system voice ports are busy and calls start entering the Intuity AUDIX system queue.
 

Note: A TN750 Announcement circuit card must be installed in a vacant slot or a customer-provided system must be placed in a vacant analog port for this feature to work.

1. At the administration terminal, enter change announcements
2. On a vacant line, 1 to 64, set Ext to the extension number. The number must agree with the dial plan.
3. Set Type to one of the following values:
• Integrated when using a TN750
• Analog when using external equipment
   
  

  Note: If you set the Type field to analog, you must complete the Queue Length and Port fields. Queue Length applies only if you enter y in the Queue field.

4. Set COR from 0 to 63.
5. Set Name. (You can use up to 15 characters to describe the announcement message.)
6. Set Queue to y.
7. Select one of the following options:
• If the system uses a TN750 circuit card, enter n in the Protect field.
• If the system uses customer-provided external equipment, enter a length of 1 to 150 in the Queue Length field.
8. Select one of the following options:
• If you set the Type field to integrated, enter 16, 32, or 64 in the Rate field to specify the recording speed when recording announcements on the TN750 Integrated circuit card.
• If you set the Type field to analog, enter the equipment location number in the Port field.
9. Press ENTER to save the information and return to the enter command prompt.
10. Enter change hunt-group 59.
11. Enter the extension of the announcement system in the First Ann. Extension field.
12. Enter 5 in the First Announcement Delay (sec) field.
13. Press ENTER to save the information and return to the enter command: prompt.
14. Use one of the following options to record the announcement:
• If you are using a TN750 circuit card, dial the announcement's extension number from the console or from a voice terminal with a console COS.
• For a system using customer-provided external announcement equipment, use the instructions provided with the equipment to record the announcement.

Switch Multiple Coverage Paths

Multiple coverage paths provide greater flexibility for call-answer treatment. System 75, DEFINITY G1, and DEFINITY G3 switches the linking of multiple paths. On the Coverage Path screen, specify a second path in the Next Path Number field. You can link the second path to other paths. These paths are displayed in the Linkage field. For more details, see DEFINITY ECS R8 Administrator's Guide, 555-233-502, Issue 2.

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