Administering Voice Director Pronunciation Editor

The Voice Director Pronunciation Editor allows you to create, modify, and delete information located in the Voice Director pronunciation database.

 

Note: Names cannot contain any numerics or special characters. Abbreviations, such as Dr. or Jr., and initials can be added to the pronunciation database using the Pronunciation Editor. All names in the pronunciation database need to be checked and verified to ensure the greatest accuracy.

Topics include:

• Starting the Voice Director Pronunciation Editor
• Voice Director Pronunciation Editor Login Screen
• Voice Director Pronunciation Editor User Edit Screen
• Voice Director Pronunciation Editor Screen
• Accessing the Voice Director Online Help

Starting the Voice Director Pronunciation Editor

The Voice Director Pronunciation Editor is located on the Voice Director server.

To begin a Pronunciation Editor session:

1. Click Start.
2. Point to Programs.
3. Click Voice Director.
4. Select Pronunciation Editor.

The system displays the Pronunciation Editor Login screen.

See Installing Voice Director on the Voice Director Server for information on installing Voice Director.

Voice Director Pronunciation Editor Login Screen

Intuity AUDIX subscribers and administrators can access the Voice Director Pronunciation Editor using the Pronunciation Editor Login screen. There are three modes of authorization:

1. Single-user
   A single-user login allows a subscriber to access the Pronunciation Editor User Edit screen to edit his or her name or phoneme translation. A single-user authorization consists of the user's Intuity AUDIX extension and password.
2. Multiuser
   A multiuser login allows the same access as a single-user authorization. However, a multiuser authorization also enables a subscriber to change the Extension: field of the Pronunciation Editor User Edit screen. Changing the Extension: field allows a subscriber to access different subscriber records located in the database. A multiuser authorization consists of a user's Intuity AUDIX extension and the administrator password.
3. Administrator
   An administrator login produces the Pronunciation Editor screen. All subscribers on a selected machine can be tuned using the administrator login. The password for the administrator login is assigned on the Intuity AUDIX system. For information on assigning a password, see Voice Director Administration.

The Voice Director Pronunciation Editor Login screen provides you an opportunity to choose the particular Intuity AUDIX system you need to access. This system can be a local system or a remote system.

 

Note: The administrator login may be different than the sa or vm logins. See Passwords for additional information on setting passwords.

The following table describes the fields found on the Pronunciation Editor Login screen.
 

Table: Field Definitions—Voice Director Pronunciation Editor Login Screen

Field Name	Description
Audix Server:	The Audix Server: field contains the name of the Intuity AUDIX machine that supports the Voice Director features.
Extension:	The Extension: field contains the user's Intuity AUDIX extension or the word admin if logging in as an administrator.
Password:	The Password: is the user's Intuity AUDIX password or the administrator password. (The administrator password is assigned in the Voice Director Administration Screen.) Note: Passwords are case sensitive.
Button Name	Description
OK	Click OK to prompt the system to accept the information contained in the various fields.
Cancel	Click Cancel to exit the Pronunciation Editor Login screen.

Voice Director Pronunciation Editor User Edit Screen

The Voice Director Pronunciation Editor User Edit screen provides different options based on the authorization mode used to access the screen:

• With a single-user authorization, the Voice Director Pronunciation Editor User Edit screen provides subscriber information specific to the extension and password used to access the screen.
• With a multiuser authorization, the Voice Director Pronunciation Editor User Edit screen enables a subscriber to enter different extensions to access different subscriber records located in the database.
• With an administrator authorization, administrators access the Voice Director Pronunciation Editor User Edit screen when they double-click a subscriber name found in the User Name: field.

The following table describes the fields found on the Pronunciation Editor User Edit screens.
 

Field Name	Description
User Name:	The User Name: field contains the name of the subscriber. The Intuity AUDIX subscriber database provides the information for this field. To listen to the recorded subscriber name, press ALT+3 or click the Speak button to the left of the User Name: field.
Telephone:	The Telephone: field contains the telephone number, with area code, of the subscriber. The Intuity AUDIX subscriber database provides the information for this field.
Extension:	The Extension: field contains the user's Intuity AUDIX extension. This field cannot be edited using the single-user mode authorization. However, if a user is logged on using the multiuser authorization, the Extension: field can be modified to retrieve another subscriber's record.
Spoken Name 1:	The Spoken Name 1: field contains the primary spoken name for the subscriber. The Intuity AUDIX subscriber database provides the information for this field. However, either a subscriber or an administrator can modify this field. Note: The User Name: field can be modified. However, this must be done on the Intuity AUDIX system. See Changing Subscriber Data for information on modifying subscriber names.
Phonetic:	The Phonetic: field contains the phoneme translation for the name in the Spoken Name 1: field. Voice Director automatically generates the information in the Phonetic: field when a name is entered in the Spoken Name 1: field. However, a subscriber or an administrator can modify the phoneme translation. To listen to the phoneme translation for Spoken Name 1, click Speak or press ALT+1. See the Voice Director Pronunciation Editor User Edit Screen for information on modifying the Phonetic: field.
Spoken Name 2:	The Spoken Name 2: field contains the secondary spoken name, or nickname, for the subscriber. The subscriber or administrator is responsible for entering the information in this field. See the Voice Director Pronunciation Editor User Edit Screen for information on modifying the Spoken Name 2: fields.
Phonetic:	The Phonetic: field contains the phoneme translation for the secondary name located in the Spoken Name 2: field. Voice Director automatically generates the information in the Phonetic: field. However, a subscriber or an administrator can modify the phoneme translation. To listen to the phoneme translation for Spoken Name 2, click Speak or press ALT+2. See the Voice Director Pronunciation Editor User Edit Screen for information on modifying the Phonetic: field.

The following table describes the buttons found on the Pronunciation Editor User Edit screen.
 

Button Name	Action
Save Current	Click Save Current to save current changes. Save Current is available only when using a multiuser authorization.
Get Extension	Click Get Extension to retrieve the subscriber record associated with the extension displayed in the Extension: field. Get Extension is available only when using a multiuser authorization.
Speak	Click Speak to hear the spoken translation of the various name fields. The Pronunciation Editor User Edit screen has three Speak buttons. The Speak button next to User Name speaks the recorded name from the subscribers Intuity AUDIX mailbox. The Speak button in the Spoken Name 1 area speaks the phoneme translation for Spoken Name 1. The Speak button in the Spoken Name 2 area speaks the phoneme translation for Spoken Name 2.
Phoneme Set	Use the Phoneme Set to edit the phonemes of a name. To listen to a phoneme, click the phoneme button.
OK	Click OK to prompt the system to accept the information contained in the various fields.
Cancel	Click Cancel to exit the Pronunciation Editor User Edit screen. If changes are made to the screen, the system displays a warning message requesting you to verify the Cancel request. Click YES to cancel changes and exit the Pronunciation Editor User Edit screen. Click NO to return to the Pronunciation Editor User Edit screen.

A system administrator can access the Pronunciation Editor User Edit screen from the Pronunciation Editor screen by double-clicking a user name in the name list. When using an administrator authorization, the Pronunciation Editor User Edit screen has four different buttons at the bottom of the screen.
 

Button Name	Description
Save	Click Save or press ALT+4 to save changes made in the Pronunciation Editor User Edit screen. Note: If you modify and save information using the Pronunciation Editor User Edit screen, the status for the associated name or phonemes change. The status information is located in the SF1, PF1, SF2, PF2 fields of the Pronunciation Editor screen. See Voice Director Pronunciation Editor Screen for a complete overview of the various status indicators.
Close	Click Close to close the Pronunciation Editor User Edit screen.
Previous	Click Previous to display the previous name in the Name List of the Pronunciation Editor screen.
Next	Click Next to display the next name in the Name List of the Pronunciation Editor screen.

Using the Voice Director Pronunciation Editor User Edit Screen

You can edit the contents of Spoken Name 1, Spoken Name 2, and the associated phoneme translations using the Voice Director User Edit screen.

Spoken Name 1 or Spoken Name 2

To edit Spoken Name 1 or Spoken Name 2:

1. Click inside the Name: field.
2. Type the necessary changes.

Voice Director updates the Phonetic: field.

3. Click Speak to listen to the phoneme translation.
4. If the phoneme translation is acceptable, click OK.

Phonetics

To edit the phonemes of a name:

1. Click inside the Phonetic: field.
2. Click a button in the Phoneme Set or type the necessary changes.
3. Click Speak to listen to the phoneme translation.
4. If the phoneme translation is acceptable, click OK.

Listening to a Phoneme

To listen to a phoneme:

1. Click the phoneme located in the Phoneme Set.

Voice Director Pronunciation Editor Screen

The Voice Director Pronunciation Editor screen displays a list of all the subscribers located in a single Intuity AUDIX database or on an entire Intuity AUDIX network. The Pronunciation Editor screen displays the phoneme pronunciations for both the primary and secondary spoken names. Use the Voice Director Pronunciation editor screen to verify the accuracy of the names in the pronunciation database.

 

Note: You must have administrator authorization to access the Pronunciation Editor screen.

The following table describes the menus found on the Pronunciation Editor screen.
 

Table: Menu Definitions—Voice Director Pronunciation Editor Screen

Menu Name	Description
File	The File menu provides the following options for administering the Pronunciation Editor screen: Login (CONTROL+L) Select Login to display the Pronunciation Editor Login dialog box. This allows the user to access other Intuity AUDIX subscriber databases without leaving the Pronunciation Editor. Refresh (CONTROL+R) Select Refresh to update the Pronunciation Editor screen. Save As Select Save As to save the contents of the list to a text file. The saved file has one entry per line with each field separated by a colon (:). Exit Select Exit to exit the Pronunciation Editor screen.
Help	The Help menu provides the following options for obtaining assistance while you are using the Pronunciation Editor: Contents Click Contents to go to the contents page of the online help. About the Pronunciation Editor Select About the Pronunciation Editor to view version and copyright information pertaining to the Pronunciation Editor. Note: You can press F1 from any Voice Director screen to receive specific help for that screen.
Audix Node:	The Audix Node: selection box provides a list of the Intuity AUDIX nodes (systems) available on the network. The information is divided into three columns. The first column contains the names of the Intuity AUDIX systems connected to the Voice Director server. The second column indicates whether the machine is administered for Voice Director. The third column provides an estimated number of subscribers in the subscriber database for each Intuity AUDIX connected to Voice Director. To select a specific AUDIX node: Click the down arrow to the right of the AUDIX Node: selection box. Click the name of the system, for example, sputter. To select all AUDIX nodes: Click the down arrow to the right of the AUDIX Node: selection box. Click ALL. To select only the AUDIX nodes displaying a status of Y: Click the down arrow to the right of the AUDIX Node: selection box. Click ALLConfigured

The following table describes the buttons found on the Pronunciation Editor screen.
 

Table: Button Definitions—Voice Director Pronunciation Editor Screen

Button	Description
User Name	The User Name column lists the names of subscribers located in the selected Intuity AUDIX subscriber database. To sort the list: Click the column heading User Name. To edit a subscriber record: Double-click on the subscriber name. The system displays the Pronunciation Editor User Edit screen. Make the necessary changes and click Save or press ALT+4. See the Voice Director Pronunciation Editor User Edit Screen for information about this screen. Note: To change the User Name: field, you must use the Intuity AUDIX Subscriber screen. See Changing Subscriber Data for additional information.
User Name (Continued)	To listen to a subscriber name: Double-click on a name. This produces the Pronunciation Editor User Edit screen. Do one of the following: Press ALT+1 to listen to the Phonetic 1 translation. Press ALT+2 to listen to the Phonetic 2 translation. Press ALT+3 to listen to the recorded name.
User Name (Continued)	When a new subscriber name is added to the name list, a status is displayed in the SF1 column. See SF1 for a description of each status. If a record displays a status of "a" (automatically generated by the Intuity AUDIX) or "n" (nothing is generated), the record should be verified. Once verified, the status changes to "c" (edited). To verify a subscriber name: Sort the status column on the SF1 column. Use the keyboard arrow keys to move to the first name in the list that needs verified. Double-click on the name to produce the Pronunciation Editor User Edit screen. Press ALT+1 (Phonetic 1), ALT+2 (Phonetic 2), or ALT+3 (recorded name) to listen to the name. If the recorded name and the transcription sound the same, press ALT+4 to "Mark as Read." Double-click on the next name in the list. The Pronunciation Editor User Edit screen displays the subscriber information for that record. Repeat Step 2 through Step 6 until all names are verified.
Extension	The Extension column lists subscriber extensions. To sort the list: Click on the column heading Extension.
Telephone	The Telephone column lists subscriber telephone numbers, including the 3-digit area code. To sort the list: Click once on the column heading Telephone.
SF1	The SF1 column lists the status indicating how the Spoken Name 1: field was created. There are four types of status: a = autogenerated by AUDIX n = nothing generated s = edited by the administrator from the Intuity AUDIX system c = edited using the Pronunciation Editor User Edit screen
Spoken 1	The Spoken 1 column lists the name of the subscriber as it appears in the Spoken Name 1: field found on the Voice Director Pronunciation Editor User Edit screen.
PF1	The PF1 column lists the status indicating how the phoneme name was created. There are four types of status: a = autogenerated by AUDIX n = nothing generated s = edited by the administrator from the Intuity AUDIX system c = edited using the Pronunciation Editor User Edit screen
Phonetic 1	The Phonetic 1 column lists the phoneme spelling for the Spoken Name 1: field found on the Pronunciation Editor screen. The information in this field is automatically generated by Voice Director. However, it can be edited using the Pronunciation Editor User Edit screen.
SF2	The SF2 column lists the status indicating how the Spoken Name 2: was created. There are four types of status: a = autogenerated by AUDIX n = nothing generated s = edited by the administrator from the Intuity AUDIX system c = edited using the Pronunciation Editor User Edit screen
Spoken 2	The Spoken 2 column lists the name of the subscriber as it appears in the Spoken Name 2: field found on the Pronunciation Editor User Edit screen.
PF2	The PF2 column lists the status indicating how the second phoneme name was created. There are four types of status: a = autogenerated by AUDIX n = nothing generated s = edited by the administrator from the Intuity AUDIX system c = edited using the Pronunciation Editor User Edit screen
Phonetic 2	The Phonetic 2 column lists the phoneme spelling for the Spoken Name 2: field found on the Pronunciation Editor screen. The information in this field is automatically generated by Voice Director. However, it can be edited using the Pronunciation Editor User Edit screen.

Accessing the Voice Director Online Help

Online help for the Voice Director is available for any Pronunciation Editor screen. There are two methods to access the online help.

To access the entire help file, from Pronunciation Editor screen:

1. From the Windows Menu bar, click Help.
2. Click Contents.

The system displays a list of Help topics.

3. Select the topic you want to review.

Accessing Topic-Specific Help

To access a specific help topic:

1. Open a Pronunciation Editor screen.
2. Press F1.

The system displays help specific to the current Pronunciation Editor screen.

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