MAS - All Visual Voice Editor Menus & Icons

The Visual Voice Editor window has a top menu bar, a standard toolbar with Windows style editing tools, and a Waveform Toolbar with tools for configuring the Waveform View. There are also icons that can be used for recording and playback.

File Menu

File > Open Launches the standard Windows Open dialog box. You can open an *.OVF file to configure.

File > Close Closes the *.OVF file.

File > Save Saves the *.OVF file with the same filename, directory and file type.

File > Save As Launches the standard Windows Save As dialog box. You can use this to save the *.OVF file in a different audio format.

By default, the CustomPrompts.OVF file is in Brooktrout ADPCM audio format but you can change the Save as type to PCM CCITT A-law or PCM CCITT �-law (mu-law).

File > Import Launches the standard Windows Open dialog box. You can open a *.WAV file to import it.

Note: Before importing the *.WAV file, verify that it has been saved in the same audio format that you are using, Brooktrout ADPCM, PCM CCITT A-law or PCM CCITT �-law (mu-law).

File > Export Launches the standard Windows Save As dialog box. You can use this to save the selected prompt as a *.WAV file.

File > Compact Removes extra data and the unused space in the file that may result from the editing operation.

File > Print Launches the standard Windows Print dialog box. You can print a list of the prompts stored in the selected prompt file.

This command is active for the Prompt View only.

File > Print Setup Launches the standard Windows Print Setup dialog box.

File > Exit Closes down the Visual Voice Editor.

Edit Menu

Edit > Undo This undoes the last editing action.

Note: This can be useful, if you wish to toggle an edit on or off in order to see its effect.

Edit > Cut Cuts the selected section of the prompt and places it on the Windows Clipboard.

Visual Voice Editor then shifts the rest of the prompt back to fill in the gap, similar to deleting text in a word processor.

Edit > Trim Deletes all data except for the currently selected range. This is useful for eliminating leading or trailing silence at the beginning and end of a prompt.

Edit > Copy Copies the selected section of the prompt and places it on the Windows Clipboard.

Edit > Paste Pastes the data from the Windows Clipboard at the selected point in the selected prompt.

Data after that point is shifted to the right, similar to inserting text in a word processor.

Note: Visual Voice Editor prevents pasting data not intended for that view. You can only paste text into the Comment View and audio data into the Waveform View.

Edit > Select All Selects the entire prompt.

Edit > Goto Opens the Goto/Insert Prompt dialog box.

You can type a number in the Enter a Prompt Number field and click OK to move quickly to a specified prompt.

Edit > Insert Opens the Goto/Insert Prompt dialog box.

You can type a unique number in the Enter a Prompt Number field and click OK to insert a new prompt.

View Menu

View > Prompts View Shows/hides the Prompts View in the left hand frame of the Visual Voice Editor window.

This view lists all the prompts that are stored in the prompt file. You can use this view to select a prompt file with which to work.

View > Waveform View Shows/hides the Waveform View in the top-right hand frame of the Visual Voice Editor window. The view has three parts, the Overview, Detailed view and the Voice Player.

The currently selected prompt is graphically represented as a waveform. You can use this view to edit audio data.

View > Comments View Shows/hides the Comments View in the bottom-right hand frame of the Visual Voice Editor window.

This view displays the description of the currently selected prompt. You can use this view to create or edit text descriptions of prompts.

View > Toolbar Shows/hides the main toolbar.

View > Status Bar Shows/hides the status bar.

View > Zoom In Zooms in on the waveform so that you can see more detail.

View > Zoom Out Zooms out on the waveform.

The Zoom In/Out commands are active for the Waveform View only, when a prompt has been selected.

Sound Menu

Sound > Skip Back Moves to the previous part of a multi-part prompt.

Sound > Skip Forward Moves to the next part of a multi-part prompt.

Sound > Stop Stops the recording, playing back, forwarding or rewinding of prompts. You are returned to the beginning of the prompt.

Sound > Pause Interrupts the playback/recording of a prompt.

Sound > Record Click this icon to record a prompt.

Sound > Play Plays back the prompt.

Sound > Volume Up Increases the prompt playback volume.

Sound > Volume Down Decreases the prompt playback volume.

Sound > Preferences Launches the Modular Messaging User Properties dialog box.

You can specify whether you wish to work using the Telephone or Multimedia. For example, you can record greetings using multimedia and review them using the telephone.

Moves back five seconds in the current prompt part.

Moves forward five seconds in the current prompt part

Right-click the icon to change the audio device for recording the prompt “on the fly” to:

1 Multimedia - If you use a multimedia PC with a microphone, you can begin recording immediately.

2 Telephone - If you use a telephone to record the prompt, you must wait for the system to dial the telephone and the telephone to ring.

Waveform Menu

Waveform > Increase Amplitude Increases the audio volume by 10%. This can be done for either the entire prompt or just the selected range.

Waveform > Decrease Amplitude Decreases the audio volume by 10%. This can be done for the either the entire prompt or just the selected range.

Waveform > Overwrite Silence Overwrites the selected range with silence. This can be useful for removing background noise.

Waveform > Insert Silence Inserts silence equivalent to the selected range at the current edit point. This has the effect of adding a clean pause in the recording.

Window Menu

Window > Overview Puts focus on the top section of the Waveform View.

The Overview shows the entire recording. A white frame indicates the extent of the recording in the Detailed waveform view.

Window > Detailed Puts focus on the middle section of the Waveform View.

The Detailed view allows you to do precise editing of audio data. A white vertical bar indicates the current edit point.

Window > Comment Puts focus on the Comment View.

Window > Prompt Puts focus on the Prompts View.